Job Description

Executive assistant should be a Graduate (MBA will be preferred) with proficiency in MS Office and minimum experience of 2 years in Aviation.

You would be required to:

1. Manage the calendar and schedule:

• Manage and maintain the ‘Executive Committee Leader’s’ dynamic calendar, regular schedule and appointments
• Driving scheduled events like CSR/Town Hall / Offsite etc.
• Additional responsibilities like maintaining calendars on multiple time-zones, phones and phone sheet, filtering and prioritizing incoming requests, email correspondence, and travel with detailed itineraries.
• Fixing up Meetings & booking rooms
• Recording Minutes of Meeting
• Follow up on deliverables from the minutes of the meeting

2. Administrative support:

• Travel arrangements including
• i)       Arranging forex exchange for foreign trips
• ii)      Booking of hotels and conveyance.

iii)    Local coordination including arranging AEP etc.

• Other administrative support including but not limited to:
• iv)    Taking care of various common needs of like courier, stationery etc.
• v)      Managing Printers uptime through cartridge/paper management
• vi)    Miscellaneous troubleshooting
• Other Responsibilities
• Compiling and publishing periodic dashboards
• Custodian of all original Agreements
• Providing administrative support
• Coordinate meetings and proactively administer meeting planning and meeting preparation.
• Extremely diligent with follow-up action items and ensuring their completion.
• Manage communication with internal senior level executives and external customers and clients.
• Provide presentation support including creation of materials where needed, confirming technical requirements, printing, projecting and displays, distributing materials accordingly.
• Evaluate and maintain databases and other records
• Efficient and timely processing of Travel & Expense reports and invoices.
• Maintain utmost confidentiality with employee information and records.
• Maintain efficient flow of information. Streamline office/administrative set-up; create time-saving measures and being quick to respond to requests and is completely dependable on follow-through
• Overseeing and record keeping of confidential / critical mails and documents for review
• Attending to learning needs of the department.

Skills Required

• Microsoft Office
• Safety