Job Description

Job Title: Executive- Project Coordinator

Job Summary: We are seeking a highly organized and detail-oriented Project Coordinator for multiple projects, including the Junior First Officer Enhanced Program, Fatigue Safety Action Group, Scheduling Committee, Coordination of Webinars and Town Halls, Pilot Peer Support Program, Mentoring Program and other projects as assigned. The ideal candidate will have excellent communication skills, project management experience, and the ability to multitask and prioritize tasks effectively.

Key Responsibilities:

• Coordinate and manage the execution of various projects, ensuring timely completion within budget and scope
• Maintain project plans, schedules, and budgets, tracking progress and adjusting plans as necessary
• Conduct regular project status meetings with stakeholders, communicating project updates and risks
• Collaborate with cross-functional teams to ensure project goals are aligned with organizational objectives
• Maintain project documentation, including project plans, progress reports, and meeting minutes
• Ensure all project activities comply with company policies and procedures

Projects to be managed:

JFO Enhanced Program:

• Maintain and coordinate schedules for the program
• Conduct regular status meetings with stakeholders to communicate program progress and risks
• Monitor program effectiveness and recommend improvements as needed
• Ensure the timelines are maintained for each phase and stage of the training program

Local Fatigue Safety Action Group (LFSAG):

• Coordinate meetings for all members of LFSAG on a monthly basis.
• Maintain project plans and schedules for the project
• Coordinate and facilitate meetings between Leadership Pilots and stakeholders
• Maintain project documentation, including progress reports and meeting minutes

Scheduling Committee:

• Coordinate meetings for all members of Scheduling Committee on a monthly basis.
• Prepare adequate data that needs to be shared with the Scheduling Committee every month.
• Maintain MOM and follow up all open items for closure

Coordination of Webinars, Town Halls and Open Houses:

• Develop and maintain project plans and schedules for webinars, town halls and open houses
• Coordinate with subject matter experts and stakeholders to develop content and presentations
• Coordinate the logistics for webinars, town halls and open houses, including scheduling, invitations, and technical support

Pilot Peer Support Program:

• Maintain project schedules for the program
• Document policies and procedures for pilot peer support services and counseling resources
• Coordinate with subject matter experts and stakeholders for training programs for resilience and mental health
• Maintain project documentation, including progress reports and meeting minutes

Mentoring Program:

• Maintain training schedules and meetings for the mentoring program
• Maintain project documentation, including progress reports and meeting minutes

Other Team Projects:

• Collaborate with project managers and team members to maintain project plans, schedules
• Coordinate project activities and tasks to ensure timely completion of deliverables
• Monitor project progress and identify risks and issues
• Maintain project documentation, including progress reports, meeting minutes, and project deliverables
• Communicate regularly with stakeholders to provide updates on project progress and to address any concerns or issues that arise
• Provide support to project managers and team members as needed to ensure successful project outcomes.

Qualifications:

• Bachelor's degree in a related field
• At least 2 years of project coordination experience
• Strong organizational, time management, and problem-solving skills
• Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of the aviation industry will be an added advantage
• If you are an experienced project coordinator with a passion for managing multiple projects and delivering results, we encourage you to apply for this exciting opportunity.

Skills Required

• Communication
• Interpersonal Skills