Job Description

This role is responsible for the management of Ground Department's financial related matters including but not limited to invoice verification, vendor/internal stakeholders coordination and management of financial data.

Job Description

Responsibilities

• Perform invoice verification in various finance systems (i.e. BPM and Finesse).
• Coordinate with internal stakeholders to ascertain the validity of charges.
• Liaise with vendor in the event of payment dispute.
• Perform audits in finance systems (i.e. BPM and Finesse) to ensure that verification work performed by Ground teammates (mainly AAOMs) is performed in accordance to the requirements from Finance Team.
• Provide reminders to fellow Ground teammates (mainly AAOMs)  to ensure invoices are verified in a timely manner.
• Provide system training (i.e. BPM and Finesse) for new joiners (i.e. AAOM and Ground HQ staff).
• Guide and support fellow Ground teammates (mainly AAOMs) on invoice verification. 
• Liaise with Finance and IT department to facilitate the cutover of invoices verification scope in Finesse. Gather verification requirements for respective contracts and ensure that these requirements are accurately mapped in Finesse system.
• Participate in system testing.
• Identify system errors in Finesse system and initiate trouble shooting process with Finance / IT department. 
• Liaise with vendor to ensure that invoices / supporting document are submitted to Finesse in accordance to the system file requirements. 
• Identify system limitation in current systems and initiate enhancement process with Finance / IT department. 
• New Vendor Creation in ESC.
• Manual submission of ad-hoc invoices in ESC.
• Generation of ad-hoc financial data.
• Work closely with Finance Department to achieve overall budget and operational efficiency within the department.

Requirements

• Successful track record in a finance support role. Preferably with at least 1-3 years relevant working experience.
• Experience in vendor management.
• Must be comfortable with numbers, meticulous and able to ensure accuracy under time pressure.
• Ability to manage timeline effectively in a fast-paced environment.
• Knowledge of the airline industry would be an added advantage.
• Experience with digitalisation and automation tool.
• Good team player and able to work independently with minimal supervision.
• Ability to work under stress and adaptable to changes.
• Able to communicate with people from all levels.
• Strong analytical skills with the ability to perform evaluation and put forth recommendations.

Skills Required

• Analytical