Job Description

To provide full secretarial and administrative service to the Manager in addition to s ecretarial assistance and support to other department staff as necessary.

JOB ACCOUNTABILITIES

• To provide secretarial and administrative support to the VP (India and Nepal).
• Maintain diary and arrange appointments as necessary.
• Type letters; memos; reports and schedules as required.
• Ensure the filing system is properly organized and maintained up to date.
• Timely filing for flight permissions and schedules with Civil Aviation Authority.
• Ensure timely and cost-effective ordering of stationery and EK material/forms in order to maintain appropriate stock levels.
• Maintain up-to-date records of sick leave and annual leave for all staff.
• Maintain a record of up-to-date petty cash expenditures and reconcile the petty cash at the end of each week.
• Ensure the smooth day-to-day running of the office by being proactive, prioritizing and organizing the work in hand.
• Undertakes a variety of administrative routines without supervision and /or ad hoc exercises within guidelines.
• Screens incoming telephone calls; where appropriate deals with queries and enquiries within established guidelines or refers calls to others as appropriate.
• Co-ordinates the diary; schedules and co-ordinates travel arrangements
• Co-ordinates arrangements for a variety of internal and external meetings; and assembles appropriate material for the meetings/conferences.
• To update and maintain Minutes of meetings for appropriate action and follow-ups.

Qualifications & Experience

• Graduate or Equivalent Diploma
• Shorthand and/or speed writing would be an advantage.
• Minimum 3 years experience in an administrative capacity in a medium or large-size company with strong administrative skills.
• Must be fully competent in MS Office applications.
• Must have a high degree of fluency in spoken and written English; a pleasant telephone manner and the ability to prioritize work.
• Must have the right to live and work in India .

Salary & Benefits

Join our growing team and enjoy a competitive remuneration package, discounts on flights and hotel stays. Find out more about working with us in our website www.emirates.com/career

Skills Required

• Microsoft Office
• Spoken English