Job Description

Main Objectives

To manage and control finance activities of the station which include reviewing the finance activities of accounts officer and accounts assistants in areas covering Revenue, Receivables, Payables, Cash/Banking, Payroll, General Ledger and Taxation.

To plan, organize, direct and control the activities of all sub-ordinates at the station with the objective of achieving high accounting standards, protecting the company’s assets minimizing cost, setting up modern accounting systems and establishing a business support function at the outstations. To be answerable for FC/FM on achievements of his sub-ordinates

To assist FC/FM in implementation  of new accounting systems and procedures as required by Head Quarters from time to time.

To assist FC/FM in implementing and monitoring internal controls in all areas of the station.

To assist FC/FM in implementation of audit findings as far as it relates to Finance areas.

To liaise with all department heads at the station as and when required by FC/FM on various support matters at outstations.

Main Duties

The definition of duties or responsibilities mentioned below are only indicative and are not exhaustive. The duties and responsibilities are subject to changes depending upon the changes in operations at the station, local laws and requirements of the Head Office.

1. 1. Responsible for accounts and records:

• Oversee the support systems and processes at the station so that the accounting transactions are correctly allocated and assist FC/FM to provide required management information on a timely basis.
• Oversee proper maintenance of station accounts' records and documents such as assets records, bank reconciliations, General ledgers, purchase/service invoices, internal invoices, prepayment invoices, i-expense reports, remittance advises, sales reports, receipts, bank statements, cheque books, payrolls and revenue documents. Review the filing systems along with FC/FM from time to time to ensure easy accessibility at any time to the required information.
• Assist FC/FM in reviewing the existing manuals and procedures and contribute to the simplification and rationalization.

2. Responsible for expenditure:

• Assist FC/FM in preparation of annual plans and budgets (capital and operating) for the finance activity at the station. Highlight to the FC/FM any adverse variances to ensure that actual expenditure is within the limits of budget.
• Oversee controls on petty cash floats at various locations to ensure sound processing, according to GF procedure. Follow up with float holders to ensure that reimbursement claims are lodged by staff on timely basis.
• Assist FC/FM in running and accounting Station Payroll.
• Assist FC/FM in ensuring proper application of company policies in the matter of settlement of duty travel claims, entertainment claims, medical claims… etc. of staff at the station.
• Assist FC/FM in maintaining schedule of GF contracts with third parties and ensure that concerned department initiates renewal process in time. Highlight to FC/FM any clauses in the contracts that may be detrimental to the interest of GF.
• Ensure that sub-ordinates make payments for the purchases or services received based on original documents, proper certification of services and verification of rates and contract terms and conditions.
• Monitor the transactions in disbursement bank account and assist FC/FM to maintain optimal balance in this account so that no idle cash balances is there, which causes a loss to the company or a shortage takes place which could harm the company goodwill and causes bank interest payable.
• Cause bank reconciliation to be prepared on timely basis. Highlight to FC/FM any errors and omissions in the bank statement for taking up with the bank for rectification action.

3. Responsible for revenue:

• Oversee the sales collection bank account and cause to prepare bank reconciliation on timely basis. Any errors and omissions in the bank statement to be advised to FC/FM.
• Assist FC/FM in timely repatriation of GF funds from the Sales Collection account.
• Review with FC/FM the monthly sales and refund reports of GF offices, sales agents, GSAs and BSPs. Any rectification required by FC/FM is incorporated in these reports.
• Assist FC/FM to ensure that passengers are given proper attention in the matter of making refunds.
• Liaise with Revenue departments on all revenue figures as regulated by Finance Department.

4. Responsible for credit control:

• Assist FC/FM in reviewing receivable ageing report on regular basis. Follow the instructions of FC/FM to ensure recovery of receivable on timely manner.
• Monitor ADMs outstanding for the station in Station/HDQ books and follow up with the agents for recovery. Any issues with recovery should be highlighted to FC/FM for necessary action. Ensure proper accounting of settlement against ADM and provide information on such settlement to ADM section in Head Quarter.
• Prepare and discuss with FC/FM overdue debts report on timely manner.
• Follow up with agents and GSAs for bank guarantees from agents and report to FC/FM any delays.
• Reply to agents, GSA and BSP queries as far as it relates to financial matters and ensure that, they adhere to GF reporting procedures and government procedures, rules and regulations. Report to FC/FM all important issues emanating from such correspondence.
• Control distribution of ticket stock to agents and ensure that is effected in accordance with Gulf Air procedures (one month consumption only are available at any time). Prepare monthly reports, review them and forward to HDQ on timely basis and discuss with FC/FM.

5. Responsible for liaison:

• Assist FC/FM to implement the recommendations in the internal audit report of the station. Follow up with sub-ordinates for the successful implementation of these recommendations.
• Follow up with the concerned department in Head Quarters for resolution of any issues referred to such departments and report to FC/FM in case of non-resolution.
• Control payment of claims to third parties for lost baggage and damaged cargo and keep FC/FM informed of any important issues so that service levels can be maintained.

6. Responsible for staff matters:

• Monitor the performance of the sub-ordinates and their suitability for the position and discuss their performance appraisal issues with FC/FM.
• Provide support to sub-ordinates on all matters related to the proper performance of their jobs.
• Travel to other stations in the network to assist in accounting and reviewing  of financial and other matters and when required by HDQ.

Education & Training

• University degree or equivalent. Any additional qualifications would be an added advantage.
• Possess sound accounting knowledge.
• Fluency in written and spoken English and local language.

Experience

• 3-5 years of experience in similar position. Airline experience in expenditure and revenue accounting is preferable.

Skills Required

• Airlines