Job Description

Accountabilities

Costing & Budgeting:

• AOP preparation, Budget control, MIS report preparations.

SAP MM Module operations:

• Preparation of Purchase Requests, Invoice processing, passing Service Entries and GRN entries.
• Coordinate with SSC and P&C teams for creation of Purchase Orders
• Coordinating with SSC and F&A teams for timely vendor payments.

Contract Management:

• Ensuring validity and timely renewal of:
• Lease Agreements of Offices & Guest Houses, Supply Contracts, Service Contracts, Maintenance and Annual Rate Contracts.

Vendor Management:

• Monitoring vendor performance
• Timely processing of Vendor invoices and ensuring vendor payments.
• Vendor account reconciliations and getting balance confirmations
• Vendor performance reviews and recommending necessary actions.

Asset Management

• Recording of new assets.
• Ensuring timely maintenance of Assets
• Removal of worn-out/ moved-out/ damaged assets from the Register with due approvals
• Periodic checks and certification

Planning & Integration:

• Being part of the Programme Management function for FMS department supporting FMS Head in handling Projects in the Operations/ Change Management/ Transitions / Strategy/ Transformation etc.
• Manage and Develop effective and efficient processes and procedures for capturing and maintenance of data covering them into useful information. Ensure that the information and the relevant data are accurate and readily available to fulfil audit requirements.
• Leading identified projects involving various stakeholders and a complete end to end Transformation
• Manage stakeholder relationships, and propagate the use of the Business Transformation team
• Coordinate with Corporate team ensuring all the central initiatives and executed with the time frame.

Additional responsibilities

• Attends and participates in weekly Leadership meetings
• Teams with other departments to ensure exemplary customer service and adherence to policies and procedures
• Maintains knowledge of new updates and industry trends

Skills Required

• Customer Service
• Team Player