Job Description

Qualifications      

• Bachelor degree OR College Diploma holder in a related discipline.
• OR Specialised certificate / License in the related field with Secondary School certificate and having 04 years of WY / Aviation experience in similar functions.
• Experiences preferably in a supporting / coordinating / secretarial function multicultural / international environment will be an advantage.

Skills/Knowledge 

• Fluent in English (Spoken & Written)
• Proficient in MS Office
• Organizational skills
• Very good communication and social skills
• High level of flexibility
• Pragmatic attitude
• Attention to details
• Experience in aviation terminology

Operation

Sales Coordination

Provide and assist Sales Support tasks in preparation and collection of sales reports, revenue budget documentation

Provide assistance to the (CM & DSM) as and when required for all activities within the domain of the job function,

 General Administration

• Manage all secretarial duties pertaining to (CM & DSM) in order to ensure timely completion of all requesting activities.
• Answer all incoming telephone calls for the concerned staff and deal with general enquiries in order to provide information to the requesting clients or form any other department personnel.
• Write general correspondences to issue memo and letters to all staff in office, dispatch all incoming and outgoing mail to the concerned staff and make sure that the correspondence reaches the right staff.
• Monitor on a daily basis and maintain up to date file management and its confidentiality for effective retrieval and perusal.
• Establishing and maintaining efficient office systems e.g. correspondence management, filing, template harmonization etc.

Coordination & Liaison Management

Liaise & coordinate among the assigned station, Regional Office and HQ.

Coordinate with local institutions and HQ departments in order to ensure that the new joiners receive all facilities required from the respective section.

Coordinate with IT department at Head Office and follow up to ensure timely resolution of all technical issues at office

Liaise with landlord / Oman air administration department personnel sat Head Office and follow up to ensure timely completion of all administrative and maintenance issue.

Stationery & office Equipment

Monitor and maintain all office equipment’s, brochures & gadgets and coordinate with respective personnel in the office to issue / sort out all stationery and office equipment issue.

Monitor the utilization level of all stationery, brochures & gadgets at office, forecast demand for supplies and raise the necessary requisition in the necessary ERP system

Keep track of all promotional item’s to be distributed on order to make or stop surplus orders of promotional items for customer/ visitor.

Agreement

Ensure to keep track of contract agreement process involving sign up with 3rd parties like hotels, lease companies, office rent, rental companies etc. from preparation of agreement to maintaining and renewal for effective retrieval and perusal by Senior Management.

Skills Required

• Communication
• Microsoft Office