Job Description

Main Objectives

To organize the office and provide a full secretarial service to the Chief in order to maintain an efficient and effective workflow.

Main Duties

• Manage the Chief’s daily appointments, meetings, conferences and make available all required agendas / documents and subsequently keep records for his prior commitments.
• Handle the incoming and outgoing correspondence and documents of Chief’s office in strict confidential manner.
• Prepare all correspondence and documentation for signature of Chief in accordance with house style and within specific time limits.
• Delegate and follow up activities to ensure matters that do not need the Chief’s attention, are actioned.
• Receive guests to the Chief’s office to represent a good image and maintain relations.
• Monitor and organize stationery for the Chief‘s office to ensure adequate supplies are always available.
• Make travel arrangements and reservations for the Chief and his guests.
• Answer customer queries and complaints and be able to direct them to concerned departments.
• Assist the Chief to manage his time, by meeting the staff coming to him and resolving their issues independently, through department concerned or with directives from the Chief.
•  Monitor and organize the conference rooms schedule.
• Undertake any other tasks or duties assigned by the Chief.

Education & Training

• Secretarial Diploma or equivalent.
• Minimum 7 years secretarial experience or equivalent office work / office management experience.
• Good command of English and Arabic Languages and ability to undertake self-correspondence, and must be computer literate.
• Must be able to conceptualize with high level of organizational and good inter-personal skills.
• Must be able to work long and flexible hours.

Skills Required

• Management