Job Description

Document management and control of Program Control Office documentation library and electronic directories. Proofreading, review, tracking and reporting of document progress. Contract and proposal support for all projects, including international and governmental correspondence.
Will also be responsible for

• Control Programs documentation library.
• Coordinate the activities of Document Control, including distribution and auditing of controlled documents, maintenance of electronic directories, tracking and reporting of document progress and archiving.
• Work together with Program Managers or staff to prepare documents in a timely and consistent manner in line with company policy and directives.
• Review, proofread and edit documents for consistency of format, conforming to company policy.
• Contract and proposal support for all projects, including international and governmental correspondence, and document control.
• Effectively follow company procedures and policies.
• Implementing and enforcing security protocol when handling internal or external sensitive, confidential documents.
• Control of personnel records for visitors and GAL senior leadership as necessary for base passes or future visits.
• Continual improvement of policies and procedures as related to document control.
• Support Department’s request for documents and actively participate during corporate audits, corporate events, Board of Director’s meetings, Due Diligence requests, etc. and ensure the release of documents based on CEO’s direction.
• Creation & Maintenance of Corporate Contact Information.
• Applying for company registration or renewing an existing registration.
• Support Quality Assurance process.
• Internal/External company correspondence.
• Attend meetings and prepares minutes of meeting upon request.
• All other duties required as directed by Program Managers, Directors and CEO.

NATIONALITY

• No Restriction

QUALIFICATION

• Bachelors in Business Administration or equivalent.

EXPERIENCE

• 5-10 years’ experience in document administration.
  -Experience in creating corporate correspondence.
  -Experience working in MS Visio is desired.

Skills Required

• Communication