Job Description

Educational Qualifications

• Bachelor’s degree in any discipline preferably in Finance/Accounting.

Skills/Knowledge 

• Proficiency in English (Reading and Writing):
• Proficiency in MS office

Job Description    

• To account the invoices in ERP in accordance with the approved policies and procedures or as per the directives provided by the Section Head
• To check the adequacy of the approval and documentation in support of the invoices prior to its accounting and/ or releasing the payment
• To release the payment promptly in accordance with the agreed credit terms
• To ensure that all the invoices entered have the appropriate narrations to facilitate understanding the nature of the transaction and analysis
• To ensure that the invoices are properly filed/ attached in ERP for easy retrieval
• To communicate with the suppliers/ other departments to provide the clarifications/ details requested.
• To act as the back-up for any other staff during their absence
• To carry out any other tasks as assigned by the Section Head
• Receive the invoices
• Check if approvals on the invoice are in order as per the Manual of Authority
• Check if the rates charged are as per the Contract/ PO
• Enter the invoice in ERP giving proper narrations specifying the nature of the transaction and the period the invoice pertains to.
• Perform periodic supplier reconciliations
• Use the correct account code combinations to reflect the correct LOB, RC, Account Code, SN1 and SN2
• Ensure that the softcopies of the invoices are attached to the relevant voucher in ERP
• Initiate the invoices for approval and follow up with immediate supervisor for approval
• Release the payment based on the agreed credit terms.
• Ensure that the payment vouchers are sent to the signatories
• Ensure that the queries/ E-mails sent by suppliers/ other departments are promptly responded to within two working days
• Ensure that advance payments are squared off by following up with the user department and receiving and accounting the supplier invoices in a timely manner.
• Monitor all control account, follow up, receive and account the statements accurately using the correct account code distributions (wherever applicable) to ensure that the balances in the account represent unaccounted invoices for no more than 2 months.
• Follow up, receive and match the fixed asset/ stores invoices with the PO and GRN and ensure that the accounting is accurate (wherever applicable)
• Process aircraft lease payments through iLease module
• Review the relevant accounts and pass necessary JVs at the month end to ensure proper allocation of expenses to all RCs (wherever applicable)
• Act as the back-up for any other staff during their absence or as directed by the Section Head
• Ensure to inform the Section Head about the annual leave plans at least a week in advance and hand over the pending tasks to the identified back-up staff
• Ensure that any matter that deviates from the normal process/ procedures is brought to the attention of the Section Head
• Ensure to complete any other tasks given by the Section Head within the agreed timeframe.
• Any other tasks assigned by management

Skills Required

• Microsoft Office
• Management