Job Description

About the Role:

We are looking for a Specialist - Administration (General), who thrives in a high performance and fast paced technical environment. As a Specialist within the Administration (General) team, you will be responsible for performing all critical tasks, ensuring that our customer receives a great product.

What you'll deliver:

• Work to team plan & deliver your tasks on-time & within budget
• Evaluate your work progress to the plan and make required course corrections
• General Administration of logistics, security, safety, facility, transportation, company vehicle fleet
• Public relations, liaison with govt authorities, local police, manage audits
• Daily Visitor Management, Host international guest visits and detail arrangements of entire itinerary
• Company health insurance, health and safety, first aid & surrounding medical facilities, fire safety readiness
• Domestic and International travel, visa and hotel arrangements
• Canteen administration and food kiosk stock management, patty cash management
• Daily shifts arrangements, communication and staff transportation administration
• Statutory compliance and renewal of various facility and building licenses
• Detail and clear communication, documentation of administration activity
• Meticulously plan and host company events and festival celebration
• Swiftly resolve non-conformance to minimise impact on project objectives
• Help fellow team members to deliver their work 'right first time' & 'on time in full'
• Understand project goals and objectives and complete your task within budget
• Support team member to learn standard operating procedures (SOP) and best practices
• Follow function's performance and improvement processes in your work
• Apply lean & 5S visual work environment principles in your work
• Align your work to meet your KPIs to achieve your growth goals
• Evaluate your KPI trend and implement required course corrections
• Support onboarding of new team members
• Utilise learning material & proactively participate in discussion forums
• Make your structured learning program and enhance your skills & knowledge
• Make & implement your performance & economic growth plan

What you'll need:

• Passion for our Vision: Transform Manufacturing
• 4+ years of total working experience in related domain
• In-depth domain knowledge gained at an education institution or self-learnt
• Pleasant personality with strong English communication, keen & detail observation and negotiation skills
• High level of computer knowledge of administration tools and online interactions
• Fast decision making and problem solving with natural public relations ability,
• Confidence & politeness to positively interact with national and international senior company and govt officials
• Understanding of international travel, visa and hotels and experience of organising meticulously planned events
• Fluent understanding of quality management systems and ISO9001/AS9100 standards
• Fluent understanding of lean & six sigma principles
• Fluency in engineering fundamentals and emerging technologies
• Fluent ability to identify risks, manage them and develop mitigating actions
• Flexibility to go beyond normal work hours in time of need and support other functions

Must have:

• Attitude to help fellow team members to positively work with cross functional teams
• Respectful behaviour and willingness to adapt company code of conduct
• Attitude to help fellow team members to learn, to do their best work and grow
• Initiative and courage to explore new ideas and learn from the mistakes
• Perfectionist approach and meticulous to the finest detail in everything that you do
• Clear and concise written & verbal English language communication as well as presentation skills
• Fluency in Excel, Outlook, PowerPoint, Teams and other MS Office software
• Readiness work in different shifts to support customers in different time zone
  
  

Nice to have:

• Experience of image processing software like - Photoshop, GIMP, Inkscape
• Experience of publishing software like - Adobe InDesign, MS Publisher
• Experience of working with leading ERP software like - Epicor / SAP / NetSuite
• Great sense of humour

Skills Required

• Communication
• Microsoft Office
• Microsoft Excel
• AS9100
• ERP
• ISO 9000
• Adobe Photoshop
• skilled negotiator