Job Description

Responsible for providing administrative support to the Operations Training Department and report directly to Training Administrator.

Key Responsibilities and Accountabilities

Description

• Updating & Maintaining all crew training records to include all outstation crews, files and archives in hard copy and databases as appropriate.
• Maintain Ops Training Department Library and control of all documents, manuals and their amendments.
• Reviewing all documents submitted by trainers and confirm all information in place.
• Coordinate the distribution of all memo’s and minutes hard copies.
• Operate and maintain office machinery, including copying, scanning and printing.
• Coordinate all maintenance work, IT and other requirement of the Training Department.
• Coordinate the supply of consumable materials required by the Operations Training Department.
• Collecting training records from ops training and ATO training classes.
• Reliever whenever the training administrator is on leave.
• Perform any other duty as assigned by the Training Department.

Performance Indicators

• Timely completion of given tasks
• Approval from Aviation Authority for Company Manuals
• Up to date manuals at any given time

Communications & Working Relationships

Internal:

• Training and Development Academy
• Operations Department
• CAMO Department
• Quality Department
• Human Resources Department

External:

• Qatar Civil Aviation Authority (QCAA)
• Clients
• Training Providers
• AME’s

Qualifications, Experience & Skills

Qualifications:

• Professional certification from relevant institutions will be an added advantage

Experience:

• Minimum of 5 years of relevant experience.

Job-Specific Skills:

• Proven track record of administration within related organization
• Good Customer Relations Management
• Good multitasking abilities
• Fluent in written and spoken English
• Good MS Office knowledge

Decision Making Authority

• Recommend training issues.
• Initiate and recommend training improvement procedures within the department after consultation with DCTP.

Behavioral Competencies

Description

• Collaborative & Team Player   
• Proactive     
• Building Relationships including cross-cultural sensitivity   
• Customer Focus
• Dedication to achieving goals 
• Analytical Thinking and Problem Solving
• Professionalism - commitment to ethical standards and Integrity      
• Communication skills

Skills Required

• Communication
• Microsoft Office